Cut PO processing from minutes to seconds, keep submittals moving against the schedule, and put every delivery in front of the crew that's receiving it. For the teams that run on purchase orders.
Based on processing 50 POs per week.
3+ hours saved weekly · 9× faster processing
Built for procurement teams who value their time.
Set each vendor's layout once, then it pulls PO#, dates, line items, and totals.
Saves 3 min / POEvery PO delivery date on your calendar, automatically.
Saves 2 min / POFiles sorted by vendor, date, or job. Find any PO in seconds.
Saves 1 min / POMatch POs against receivers and invoices. Catch variances before payment.
Prevents errorsWrites to the built-in tracker and your own Excel (.xlsx) PO log. No new database to learn.
Your data, your fileExport your PO log to Excel or CSV whenever you need it.
Saves timeUpload the GC's schedule. PO Watcher works back from each activity to an order-by date and flags what's critical or at risk.
Catches long-lead riskYour procurement meeting form, filled in: submittals waiting on the GC, deliveries this week, and what needs attention. Export it to PDF.
Meeting-readyIn the web app, every PO is filed into your own OneDrive or Google Drive. PO Watcher keeps the index, never the documents.
Bring your own storageNo complex configuration required.
Run the Windows installer.
Choose where your POs save.
Set a vendor's PO layout once.
Print from your PO software; data extracts instantly.
Logged to your tracker and Excel; vendor and field notified.
Submittal tracking
A per-project submittal log that lives next to your POs and delivery calendar — so a stalled approval never quietly stalls an order. Submit, track status, attach the package, and keep every revision with the project.
Every job carries its own submittal log — no shared spreadsheet to untangle.
Submitted → Under Review → Approved, Approved as Noted, Revise & Resubmit, Rejected, or Void.
Attach any file and it's copied into Submittals/<#>/ in that project's folder.
Bring in an existing .xlsx log, paste rows straight from Excel, or export a clean copy.
Connect Claude or ChatGPT and ask which approvals are holding up orders. See the AI assistant
PO Watcher threads submittals → POs → deliveries together, so an approval that slips never turns into a delivery that's late.
See it in actionPO Watcher Field puts each foreman's deliveries on their iPad or phone, for the projects they're assigned to and nothing else, and sends confirmations straight back to the office. Nobody has to call the PM to ask what's on the truck.
Crews are assigned to jobs, and they see those deliveries and nothing else.
Delivery windows, vendor, PO and quantities, with backorders and their new dates called out.
Jobsite, yard or warehouse, down to the floor and the site contact read off the PO.
Received or partial, who signed for it, and a photo of the packing slip. The office sees it right away.
Is it approved? Has it been ordered? Answered before anyone has to ask.
Assign crew members to jobs and they sign in at powatcher.com/team to see those deliveries and POs on any phone. Shared job links let the field confirm what arrived.
Interactive demo with sample data. Open a delivery, confirm it, or switch tabs.
Connect PO Watcher to Claude or ChatGPT and ask in plain English what's late, what's waiting on the architect, or what lands this week. It answers from your live log, signed in as you, and only ever sees your company's data.
POs, deliveries, submittals, the schedule and lead times.
Your procurement meeting form, ready to paste into meeting notes.
Read-only access, and every question is logged.
Nothing changes without your OK. Each update is shown to you first and recorded.
Where each piece stands today.
Download and install — sign in with your PO Watcher account to get started.
IMPORTANT: First run may show a Windows "unknown publisher" notice — click More info → Run anyway. A verified-publisher signature is coming.
We'll build it. Tell us what would make PO Watcher perfect for your team — we read every request and reach out.
